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The cost for the proofreading or editing job I do for you depends on how much work is involved. I strive to keep my rates as low and fair as possible.

For an accurate quote, please send a confidential sample of the work you would like to be proofread or edited. I will give you a quote, and let you know how long it will take.

Why do I need to send a sample?

If I just charged a set rate, I’d have to set this rate fairly high. This means that if there’s not a lot wrong with your piece, you’d be charged much more for my time. When I look at a sample, I try to assess how long it will take me, and charge accordingly. This means no-one will be overcharged.

I’m a student, or work for a charity. Can I get a discount?

My rate for students, charities and community interest companies is lower than my standard rate. There’s a discount built into the quote I give you. Make sure you let me know if you’re a charity.

How can I pay?

My preferred method of payment is via PayPal, to If you’d rather pay by bank transfer, or in cash, let me know when you first ask for a quote. (It won’t affect your quote; it’s just useful to know.)

I ask for a 10% deposit for work over £100.

File formats

I can work with a variety of file formats, although the easiest is Microsoft Word.

If you are looking for editorial services, you will need to send your document in an RTF format, such as Microsoft Word or Open Office. If you are looking for proofreading, I can work with a wider number of formats.

Microsoft Word (.doc, .docx, .rtf)

Microsoft Word is my preferred software for proofreading, and the vast majority of the work I do is through Word. I use tracked changes using Microsoft Word 2010 (the .docx format), but can also send it back to you as a .doc if you prefer, to maintain compatibility with earlier versions.

Open Office (.odt)

Open Office is an open source word processing software. Because it’s free, it’s often popular with students. I can proof documents using Open Office, though the functionality isn’t as good. Because it takes a bit longer, it will cost you slightly more. I also can’t guarantee against formatting changes.

If you’re a student, you can buy a Microsoft Office licence fairly cheaply. I’m not a Microsoft salesman though, so if you’d still rather stick with Open Office, that’s fine!


I can proofread PDF documents using the functionality of Adobe Acrobat X, or using Paperless Proofs. The cost for proofing using these methods is typically abut twice what it would cost you for a Word format.


Unfortunately, the LaTeX format doesn’t support proofing. If your file is saved as a .tex you have two options: convert it to a PDF, or convert it to a Word document. I can proof either of these formats, although the cost is higher to proof a PDF document, as it’s a more time-consuming process.

Hard copy

I can proofread hard copies using BSI symbols. Any costs associated with printing or postage will be added to your quote. If you would like proofing for a hard copy but aren’t familiar with the BSI symbols, please get in touch to discuss this further.

Other formats

If your file format isn’t listed here, contact me for more information.